rootSleuth
FAMILY HISTORY RESEARCH
In addition to my Terms and Conditions I have also drafted the following Privacy Policy:
RootSleuth Privacy Notice
RootSleuth is a family history research business owned and operated by Dale Sullivan. It provides professional and research services in genealogy for Clients. By the nature of the services performed, RootSleuth it may hold personal data of Clients and would use it as part of the research services to the same Clients.
Rootsleuth provides details below of how the personal data is collected from Clients and how it is used and protected in compliance with the General Data Protection Regulation in force from 25th May 2018. I treat the protection of your data seriously and am committed to respecting your privacy and your wishes in relation to that data. The purpose of this Privacy Notice is to explain how I may use your personal information; how I comply with the law on data protection; and what your rights are in respect of your data.
Name of Data Controller
Dale Sullivan is registered with the Information Commissioner’s Office as the Data Controller.
Categories of personal data RootSleuth processes
RootSleuth processes the personal details that you provide of yourself and your relations – This is likely to include; name, postal address, email address, telephone number; dates of birth; dates of death; dates of marriages; and background information about individuals.
Sources of the personal data
Data is provided by the Client to RootSleuth.
Automated decisions RootSleuth may take
There is no automated decision-
Purposes for which the Society processes your data
RootSleuth processes personal information in the course of undertaking research to help identify individuals in Client family trees from publically held sources of data, including online resource services and also physical archive.
RootSleuth does not use personal information for marketing purposes and does not have or use any mailing lists.
Third parties to whom the Society may disclose your personal data
RootSleuth shares your personal data to online search tools and online resources in the process of identifying family members and relations as part of the service of genealogical research. These services are also required to comply with the General Data Protection Regulations (GDPR).
RootSleuth will not share your personal data with any other third party without your written consent.
Legal basis for the collection and processing of your personal data
Your personal data is collected and processed only to:
1. Enable communication between RootSleuth and you, and/or
2. Enable the research services which you have contracted me to provide.
Location of your personal data
Your personal data is kept within the European Economic Area.
How long does RootSleuth keep your personal data for?
I retain your personal data for the duration of the services that I provide to you, up and until submission of my Final Report to you. At which point data is further retained for a period of 2 years, in case you seek further services in the future. After 2 years, your data will be deleted as soon as practicable, unless you have previously specified that it should be kept for a longer or shorter period.
Your right to withdraw consent
Where you have given consent for RootSleuth to process your personal information you have the right to withdraw that consent at any time. If you do this it will not affect the lawfulness of any processing for which you had given consent prior to your withdrawal of it.
Your rights also include:
- the right to be informed about the collection and use of your personal data
- the right to access your personal data and supplementary information about its processing
- the right to rectification of any inaccurate personal data, or to completion of any incomplete personal data
- the right to erasure of your personal data, also known as ‘the right to be forgotten’
- the right to restrict processing, so that your personal data is stored but not used
- the right to data portability, allowing you to obtain and reuse your personal data for your own purposes across different services
- the right to object to: processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); direct marketing (including profiling); processing for purposes of scientific/historical research and statistics.
Contact details for RootSleuth
Dale Sullivan, Ladygrove House, Ladygrove Road, Two Dales. DE4 2FG
Email address: dale.sullivan@rootsleuth.com
Website: http://www.family-
Complaints
If you have any concerns or complaints about how RootSleuth handles your data please contact me using the details above. You may also contact the Information Commissioner’s Office.
Rev: 25/May/2018