rootSleuth - genealogist and family history researcher
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AGRA Member Dale Sullivan APG Member Dale Sullivan

In addition to my Terms and Conditions I have also drafted the following Privacy Policy:

RootSleuth Privacy Notice

RootSleuth  is a family history research business owned and operated by Dale Sullivan.  It provides professional and research services in genealogy for Clients.  By the nature of the services performed, RootSleuth it may hold personal data of Clients and would use it as part of the research services to the same Clients.

Rootsleuth provides details below of how the personal data is collected from Clients and how it is used and protected in compliance with the General Data Protection Regulation in force from 25th May 2018.  I treat the protection of your data seriously and am committed to respecting your privacy and your wishes in relation to that data.  The purpose of this Privacy Notice is to explain how I may use your personal information; how I comply with the law on data protection; and what your rights are in respect of your data.

Name of Data Controller

Dale Sullivan is registered with the Information Commissioner’s Office as the Data Controller.

Categories of personal data RootSleuth processes

RootSleuth processes the personal details that you provide of yourself and your relations – This is likely to include; name, postal address, email address, telephone number; dates of birth; dates of death; dates of marriages; and background information about individuals.

Sources of the personal data

Data is provided by the Client to RootSleuth.

Automated decisions RootSleuth may take

There is no automated decision-taking involving your data.

Purposes for which the Society processes your data

RootSleuth processes personal information in the course of undertaking research to help identify individuals in Client family trees from publically held sources of data, including online resource services and also physical archive.

RootSleuth does not use personal information for marketing purposes and does not have or use any mailing lists.

Third parties to whom the Society may disclose your personal data

RootSleuth shares your personal data to online search tools and online resources in the process of identifying family members and relations as part of the service of genealogical research.  These services are also required to comply with the General Data Protection Regulations (GDPR).

RootSleuth will not share your personal data with any other third party without your written consent.

Legal basis for the collection and processing of your personal data

Your personal data is collected and processed only to:

1. Enable communication between RootSleuth and you, and/or

2. Enable the research services which you have contracted me to provide.

Location of your personal data

Your personal data is kept within the European Economic Area.

How long does RootSleuth keep your personal data for?

I retain your personal data for the duration of the services that I provide to you, up and until submission of my Final Report to you.  At which point data is further retained for a period of 2 years, in case you seek further services in the future.  After 2 years, your data will be deleted as soon as practicable, unless you have previously specified that it should be kept for a longer or shorter period.

Your right to withdraw consent

Where you have given consent for RootSleuth to process your personal information you have the right to withdraw that consent at any time. If you do this it will not affect the lawfulness of any processing for which you had given consent prior to your withdrawal of it.

Your rights also include:

Contact details for RootSleuth

Dale Sullivan, Ladygrove House, Ladygrove Road, Two Dales. DE4 2FG

Email address:



If you have any concerns or complaints about how RootSleuth handles your data please contact me using the details above.  You may also contact the Information Commissioner’s Office.

Rev: 25/May/2018